top of page

GDPR, Data Protection and You/ Privacy Policy

​

www.naapc-uk.org ("this site"/ “We”) is owned and operated by National Association for the Alliance and Equity of Persons of Colour and the Global Majority Limited.  We operate as a service organisation specialising in individual, community, educational, business, political, social and projects and advocacy through delivering content in person or digitally through our websites or other online methods including email and Zoom.

​

We want you to be comfortable using this site and our services and value the trust you place in us when you provide us with access to your personal data.  We will take care with your information; however, we do request that you ensure that you do not submit any personal or sensitive information which you do not want us to collect.  Our Privacy Policy describes how we collect and use your personal information.

​

National Association for the Alliance and Equity of Persons of Colour and the Global Majority Limited respects the privacy of every person for whom we have personal data [“data”]. We comply with data protection legislation such as the Data Protection Act 1998 and the General Data Protection Regulation (GPDR) which regulates the processing of data and ensures that your data is processed fairly and lawfully, is kept secure and only that data necessary for any processing is kept.  

 

We are a non-profit limited company and do business with other legitimate bodies.  Within our partnerships, various groups may collect and use data about you in different ways. In the event that one of those businesses does use data other than detailed in this policy, it will publish its own policy on its own web site and you should refer to the privacy policy of that business and not this policy. Both at a business and partnership level we may update the privacy policy at any time without notice so please check back regularly so you are aware of any changes. 

​

We are a "data controller" for the purposes of the UK Data Protection Act 1998 and the EU General Data Protection Regulation 2016/679 ("Data Protection Law").  This means that we are responsible for, and control the processing of, your personal information. 

​

All businesses in the UK that process personal data have to comply with the General Data Protection Regulation (GDPR). GDPR wants to make sure our personal information is kept safe and secure by businesses that use it.  ​Personal data is any information which relates to you that can identify you.  Businesses have a huge responsibility to ensure your personal information is secure and to take care in how it is used. 

 

​Sensitive Personal Information

Sensitive Personal Information can include information about a person’s health, race, ethnic origin, political opinions or religious beliefs.  Please do not submit Sensitive Personal Information to our site that will not be relevant that you do not wish to be collected.  Where sensitive personal information is submitted otherwise, this will only be used for the purposes intended. 

​

How do we collect information from you?

We collect and use your Personal Information in accordance with our Privacy Policy. Please do not add or submit any Personal Information to your Profile or to other areas of our site that you do not wish to be collected.  

 

What Personal Information do we collect?

We may collect the following personal information from you:

  • Your name, address email, IP address, telephone number(s), gender, marital status, date of birth, nationality, employment and education history, employment status, information related to your skills and experience;

  • Sensitive information which you submit including your health, race, ethnic origin, political opinions, religious beliefs, and criminal record;

  • Information to verify your identity in order for us to provide services.

 

Consent

In using our site or services, you have consented to use of your data for the services we provide; namely:

  • Providing services to our customers including advocacy, individual and business support, delivering projects;

  • Accessing your attachments or other correspondence via OneDrive, Dropbox, Google Cloud or other provider;

  • Advertising and promoting our products and services;

  • Emailing general and tailored correspondence;

  • Learning, understanding and anticipating your behaviour, preferences and activities, preferences and needs

  • Improving our services and developing new ones;

  • Communicating with you and responding to contacts, queries and complaints;

  • Meeting our obligation to all our clients;

  • Responding to and complying with our statutory and legal obligations;

  • Providing you with updates on our practices, policies, terms and conditions, or other information relevant to our service and functionality.

 

Our Service Providers

Our service relies on the use of third-party providers which include but is not restricted to software technicians, software providers, accountants, payment providers, support and hosting service providers,  records management providers and data storage and cloud providers.

 

Managing Your Information/Data

When you contract us for services, a link may be provided to you for you to access documentation.  Please access and download your material  within 7 days, following which the link may have expired or removed and the material may no longer be accessible.  

​

Removal of Your Information/Data

You have the right to request that your data is removed.  Once you request removal of your data, we will do our best to remove this within 28 days, but may have to maintain aspects of your information in an anonymized manner to comply with our legal obligations. 

 

Your Rights

You have the following rights:

  • Access to your personal information: You have the right to request access to a copy of the personal information that we hold about you, along with information on what personal information we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision making. You can make a request for access and this will be provided to you, and may be subject to a fee.  Please make all requests for access in writing, and provide us with evidence of your identity.

  • Consent: If you have given us your consent to use personal information, such as through the creation of an account with us, you can withdraw your consent at any time.

  • Rectification: You can ask us to change or complete any inaccurate or incomplete personal information held about you.

  • Erasure: You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it.

  • Restriction: You can ask us to restrict the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it.

  • Options:  You can opt in or out of any marketing communications that we may send you and you can adjust visibility components of your account.

  • Use of automated decision-making .  Automated decision-making takes place when an electronic system uses personal information to make a decision without human intervention.  You have the right not to be subject to automated decisions that will create legal effects or have a similar significant impact on you, unless you have given us your consent and/or it is necessary for a contract between you and us or is otherwise permitted by law.  You also have certain rights to challenge decisions made about you.

  • Please note, some of these rights only apply in certain circumstances and we may not be able to fulfil every request.

 

If you wish to exercise any of the above rights, please make adjustments in your account where applicable or contact us using our Contact Us form.

 

Please review our Privacy Policy for changes.  We reserve the right to make changes at any time.

 

Cookies

Cookies enable us to identify your device when you access our website. The information they contain can then be used for various reasons such as to store information and personalise a user’s experience by storing the user’s preferences on a website.  Cookies also restrict access by others to registered user’s data and limit access to some services.  Please visit http://www.aboutcookies.org.uk for further details.

​

We use:

  • Essential cookies for you to move around our website and to use its features.

  • Performance cookies which collect anonymous information about how you use our site, like which pages are visited most.

  • Functionality cookies which collect anonymous information that remember the choices you make to improve your experience, for example, your location, or watching videos.

​

We provide an Opt-In/Opt-Out button when you visit our site.  Please remember that you can enable or disable cookies in your browser.  

​

​​

January 2025

bottom of page